Facilitators, here’s a checklist to get your planning started!
Logistics / Organizing:
____ Leader / Co-leaders – Discuss how you want to share responsibilties
____ Church approval (possible financial support for sitter or curriculum)
____ Confer with minister (curriculum may trigger memories of abuse)
____ Establish meeting dates & times
____ Consider childcare (suggest onsite if requested in advance)
____ Consider fees
____ Reserve space / Get onto official church calendar
____ Arrange access to building, know thermostat, fuse box, alarm system, etc.
____ Publicity – Fliers, Newsletter, Poster, Info Table, Press Release
____ Registration – Advance signup strongly recommended
____ Buy / organize supplies – folders, photocopies, art supplies
____ Refreshments (suggest hot water / tea & participants bring snacks)
Publicity: (begin approx. 3 months ahead of time with repeated exposure)
____ Newsletter articles (x3) (Use Cakes Q&A for content)
____ Get listed on Church calendar of activities
____ Fliers - Bulletin board at church & bookstores / libraries / YWCA / etc.
____ Announcements in Order of Service
____ Information table / Registration sign-up after church
____ eMail lists – CUUPs, Women’s Groups, etc.
____ Word of mouth among friends and friends of friends
____ Press release to local paper
____ Nametags for participants
____ Chairs in a semi- circle with altar in the center (or at side in front of screen)
____ Computer / Projector / Screen (or DVD / DVD player / TV)
____ Newsprint / Markers / Tape / Easel
____ Side table for literature / books / other
____ Supplies for the specific workshop
____ Side table or other designated area for refreshments
____ Sitter if requested / space for childcare with appropriate toys
____ Participant contact information as handout
Potential Problems - Be prepared to deal with the following:
Enforcing ground rules, Keep the discussion on track, Keep track of time and cut appropriately, Bad weather cancellations, Dealing with disruptive people, Dealing with personal crisis issues, Possible backlash in congregation
Follow ups – Final report to church board, Celebration at end of series, Lay led service around experiences? Ongoing gathering for women’s spirituality? Cakes Part II Workshop Series!!
Extra Resources Available - Cakes Blog (www.cakesforthequeenofheaven.org)
Cakes Q&A, Generic Flier, Blog to share your experience / learn from other’s experience